Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. Privacy policy. This article describes how to use personal storage folders, also known as. You can back up messages, contacts, appointments, tasks, notes, and journal entries in. Microsoft Outlook automatically stores messages, contacts, appointments, tasks, notes, and journal entries in one of the following two locations:.
You can use a backup of your. If you do not know where an old or existing. You can use the backup copy to restore your Outlook data if the original. This section explains how to create a copy of your whole. Follow these steps to back up the whole.
Select Start , and then select Run. Type control panel in the Open box, and then press Enter to open Control Panel. If you see the Pick a category screen, click User Accounts , and then continue to step 3. Under Name , select the Personal Folders Service that you want to back up.
By default, this service is called Personal Folders. However, it may be named something else. Because the. To reduce the size of the. Use Windows Explorer or My Computer to copy the file that you noted in step 8.
You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.
If you use Outlook with a Microsoft Exchange Server, you must know where the data is stored in order to back it up. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator typically handles backups of the mailboxes on the server.
However, some Exchange Server administrators store Outlook data in a. This option might be unavailable on some networks. The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help. Look at the Deliver new email to the following location option. If the option contains the word Mailbox followed by an email name, Outlook stores data in folders on the Exchange Server.
Contact the Exchange Server administrator for more information about how backups are handled. If the field contains the words Personal Folder or the name of a set of personal folders or. To back up the data, go to the How to make a backup copy of a. If you want to back up only a part of your Outlook data, you can create a new backup. This is also known as exporting.
For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders.
You can export only the important folders or contacts and omit folders such as Sent Mail. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn't match my screen. One suggestion if you still have access to the O' system - run ScanPST on the PST files to eliminate any possible underlying issues that may exist just to be on the safe side.
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Office Office Exchange Server. Not an IT pro? We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. Adding Data files Outlook For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account. Follow these steps to add a set of personal folders to your profile: 1.
To open the Outlook Data Files dialog box, do one of the following: If Outlook is not running: right-click the Outlook icon and then choose Properties , open the Mail applet from the Control Panel.
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